Unfortunately, the term “governance” is often negatively affected. It combines the good intentions of IT and end users at the same time. Let’s take an example: Parking guidance system
How often do you travel by car just because you like to drive? Probably rarely. Usually you juts use it to go shopping, drive to work or something like this. You quickly get frustrated when you can’t find a parking space and run out of valuable time.
IT admin (city administration, car park owner)
On the other hand, car park operators or the city administration must make sure that they don’t just park somehow and somewhere, as shown in the photo above. Because in this case there is chaos and in worst case no one is moving forward anymore.
Governance (parking control system)
The solution is a centrally controlled parking guidance system that ensures that parking rules are followed correctly in order to make the most of the resources. Drivers will be thankful if they are led to a free car park without detours, without search, without stress, without wasting time.
Examples of useful Governance functions (based on Microsoft Teams):
- – Control Team creation
- – Naming conventions
- – Classification
- – Approval processes
- – Member- and Metadata recertification on regular basis
- – (Activity driven) expiration time
Hence, a functioning Governance strategy is key for a successful Digital Workplace (DWP). Based on my experiences Bots, Microsoft AutoPilot, Automation with PowerPlatform as well as Self-Service Portals are important elements for that.
My concepts did not only created a positive union of IT and end user, but also delivered measurable productivity increase, better employee satisfaction as well as higher security standards.
Even if you think, it’s total mess already, then it’s way more important to approach this challenge with professional help. With right governance strategies you get back in control of your used technologies. And at the same time you reduce the fuzz and detours for end users so that they get their work done – easier and quicker.
You want to achieve the same? Please contact me, if you also need a professional parking guidance system for your company.